As UNSW Sydney intends to digitally change its procurement processes, the Ivalua platform is the organization’s first fully integrated technology implementation.
After the successful adoption of its Contract Management and Supplier Repository solutions, Ivalua, a worldwide leader in spend management, and KPMG Australia today announced that UNSW Sydney (UNSW) has additionally deployed an automated supplier import and a just-in-time user provisioning system.
A public university, UNSW has one campus in Canberra and two in Sydney. With more than 60,000 students and a research community of more than 7,000, UNSW is a top research-intensive institution that is ranked third in Australia and 29th overall for graduate employability.
After determining that its current system would not be able to satisfy the university’s changing regulatory, operational, and internal reporting needs, UNSW chose Ivalua.
In 2021, UNSW initiated Program Ignite with numerous streams of action to reform and simplify the finance function. The development and effective transformation of the procurement management system was one of these streams. To achieve a quick time-to-value and alleviate important pain points for the procurement team, UNSW Sydney required a solid modular platform with long-term flexibility that could be quickly built, module by module.
UNSW was specifically searching for a remedy to guarantee contract adherence to the Government Information Public Access (GIPA) Act. The objective was to encourage departmental coordination, particularly between legal and procurement. Although contracts are negotiated without the procurement team’s participation, they nevertheless need to be monitored for regulatory reasons by the Commonwealth and state governments. Digitizing and streamlining this procedure was essential because it included 6,500 mostly external users.
The University’s wider procurement transformation is built on the adoption of Ivalua’s Contract Management system and upcoming upgrades.
“Ivalua’s best-of-breed capabilities across Contract Management met our public sector-specific requirements and the platform’s flexibility allowed us to digitize and streamline key processes, and encourage seamless cross-department collaboration”, said William Bailey, Director of Procurement at UNSW. “We look forward to continuing our procurement transformation journey with Ivalua”.
“We were pleased to be able to make a contribution to UNSW’s procurement digitization journey by providing insights on external better practice to help the University effectively meet its requirements”, said Nic Hellier, Director in KPMG’s Sourcing & Procurement Advisory practice.
“Thanks to KPMG’s expertise across Australia and in the public sector, we are delighted to support UNSW’s procurement transformation roadmap. This represents an exciting milestone in Ivalua’s growing customer community in Australia and New Zealand”, said Dan Amzallag, Ivalua’s Chief Operating Officer (COO).
